Payroll is a huge expense. Many companies across the United States still rely on paper timesheets. One of the issues with paper timesheets and this type of record tracking is that people aren’t always accurate- sometimes accidentally and sometimes deliberately.
You trust your drivers- if you didn’t, you wouldn’t keep them working for you. Truth be told, most businesses don’t have drivers that are directly stealing from them, just maybe adding a few minutes here or there or rounding up or down o suit the situation. One of the most common ways this is done is with their supposed time worked:
Timecard says they started their day at 8am- but really they left at 8:12am
Timecard says they came back from lunch at 12:30- but really they cam back at 12:47
Timecard says they were working at their last job until 6:30pm – but really they left at 6:14pm
Just in one day, for one employee, that is 45 minutes of unearned time that they will be paid for. In a month, that adds up to 15 HOURS OF PAYROLL!
To be honest, this is something that is common among most employees in general, but for a company that has a fleet this is an especially large problem for two reasons:
They don’t see their employees often so this can become very common if not managed
Most fleet employees are paid overtime every month so if they normally make $20 per hour, we are talking about adding hours of unearned payroll at $30 per hour
Using the example above, that employee could be costing the company an extra $450 per month, just so slowly and in such small amounts so that it can go unnoticed.
After you implement InTouchGPS, you will immediately be able to match your vehicle stops, accurate to the second, with the time cards that are filled out. At a minimum, once you catch an employee doing this once and put consequences in place, they will hopefully be so hesitant to do this often that it will cut down on the frequency which they “pad” their time cards. If you had 10 employees that were previously doing what the example employee above was doing, using IntouhGPS would now save your company $54,000. We had a company install their units and the ownerr called us two weeks later. He said as soon as the devices were installed overtime claims dropped by thousands of dollars. Once again, usually these are just human error, but the automation of our easy to use system eliminates that. As Ronald Reagan once said, Trust, but verify.
In order to make it even more simple you can automate a timecard report and it is sent to you at the frequency you choose.
Call us today for more information: 800-746-5170