How Many Vehicles Do You Need To Benefit From Fleet Tracking?

There are some GPS providers who will only talk to a customer if the customer needs more than a certain amount of devices-typically 5 but we have seen companies that require at least 25 vehicles in order do business with them.

InTouchGPS has a magic number as well.

At least one.

Uno.  Ein. 1.

Fleet Tracking For Any Size Client

That’s it. Although we work with clients that have several hundred devices our system was intentionally designed to work with ANY size fleet.  Our support protocols, training and processes are no different just because you may have fewer vehicles than another company.

EVERY CUSTOMER, regardless of size, is important to us and is treated the same.  You are important to us. 

Often companies with only a single vehicle or only a handful of vehicles, feel that the importance of making every penny count is often a greater challenge and need than it is for larger customers. There aren’t multiple divisions and vehicles to make up the difference in lost efficiency if a vehicle is down for unexpected maintenance or drivers aren’t being efficient.

The ROI of GPS Fleet Tracking can be huge for even the smallest of fleets.

Regardless of the size of your company, the bottom line is important. InTouchGPS has seen clients of all sizes experience a significant increase in their bottom line through reduced costs and increased profits. Whether it’s reducing fuel costs through routing more efficiently, improving driving behavior through accountability, reducing maintenance cost through scheduled tracking or a myriad of other benefits, our system will help you to become more profitable.

So whether you have one vehicle, five vehicles or hundreds of vehicles, your company can benefit greatly from GPS Fleet Tracking with InTouchGPS.

Fleet Vehicle Tracking

Sometimes to define yourself, you also have to define who you are not.  At InTouchGPS we only do business vehicle tracking. While the devices and software would work with other types of tracking, it is just not something we want to do. We don’t do spousal tracking, animal tracking, teen tracking, silver tracking or anything else that isn’t specific to fleets.


Fleet tracking is a large sector with very specific needs. We built and continue to build our software with the very strict demands of business fleet’s in mind. We don’t want our focus to be diluted; we don’t want our device to be all things to everyone. ( and we don’t want to get stabbed by someone mad our devices helped someone catch them cheating)

We want businesses with fleets to know that the business vehicle tracking devices and services they trust from us were built for them and only for them.

Fleet Vehicle Tracking is something we take seriously at InTouchGPS.

InTouch is: Affordable, Powerful & Easy To Use.

Come discover what InTouchGPS can do for you today by scheduling a no pressure demo or calling us and seeing how we may be able to solve your specific issue.

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Two Innotive Ways Fleet Tracking Is Being Used

Every company is unique in how they integrate GPS fleet tracking into solving their specific goals and challenges. There are two long term clients that use GPS fleet tracking in such an interesting way we wanted to showcase their ideas.

2 Innovative GPS Fleet Tracking Ideas

Courier tracking

The first company has a fleet of about 25 vehicles. They created several groups for different territories and assigned the vehicles to a group. When helping them set up their account they had one vehicle in its own group. When asked what was special about that vehicle the company replied that it belonged to the person who handled the cash for the company and who was responsible for taking it from HQ to the bank. In our system you have the ability to create geofences (sometimes referred to as landmarks)  and have them assigned to be relevant to every group or just a single one. Since you can create the shape of the landmark using various polygons they made a landmark polygon across the entire person’s route- turn by turn, street by street. Although they trusted this person, as security protocol would dictate they now had a monitoring system and would be alerted if that vehicle diverged from the allowable path on the way from the bank.

Mobile advertising

There is an old famous Peter Drucker line that says “Half of my advertising works…Half of my advertising does not. The problem is I just don’t know which half”
Our second client has answered this through his innovative use of GPS Fleet tracking. He drives a mobile billboard with a customer’s advertisement on it. He can give proof to his routes and show exactly where he was at. They overlay a map and see if there has been an increase in phone calls or emails have been generated from the territory that they drove on.

What challenges is your fleet facing?

Talk to the GPS fleet tracking experts at InTouchGPS to schedule a demo and see what our software can do for you, today.

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True Fleet Tracking Stories

InTouchGPS serves clients across the country in almost every business vertical and size. We hear incredible stories about the differences experienced in numerous fleets after they implement fleet tracking- it turned the company around, saved them from having to offer a customer credit and so many more wonderful things. However we occasionally also hear what happens when someone decides to wait or forego flee tracking altogether.

If Only They Had Fleet Tracking!

A potential client called to tell us he wanted to get fleet tracking. He said he  would take care of it before his vacation, but never got around to it. When he came back from vacation he discovered

Two of his trucks had been stolen!!

He kicked himself- if he had an alert set-up or landmark created, he could have alerted the police immediately or even track where the vehicles were currently at. InTouchGPS has helped several companies recover vehicles or alert police immediately due to their application.

Another client has had the same person working for him for nearly 20 years. Installed GPS fleet tracking and discovered he had been cheating the system by adding an hour a day to his timecard almost every day since he had started as well as taking a much longer lunch than expected. When confronted with the the data from the report, the worker said he had always done that. So that would be

An hour a day stolen for 19 years…

We could go on and on –there are so many good things related to effectively utilizing GPS fleet tracking and so many mishaps from not having fleet tracking that we could go on forever. We are reminded of Ben Franklin’s popular adage “An ounce of prevention is worth a pound of cure.”‘

A third client called us after implementing just one device-he wanted to see how it worked. He had suspicions that one of his drivers wasn’t doing what he was supposed to be doing since his average miles and trip time were much longer than the dispatch reported they should be and there were a few other discrepancies in the worker’s story about his days. The owner followed the vehicle online to learn that his driver was moonlighting, using the company’s truck and company materials to do work for clients he had found and pocketed the entire profit without telling the company.

This client ordered several more immediately.

Isn’t a small investment that is proven to provide peace of mind and positive ROI as well as being the solution for so many potential problems worth finding out more about? Contact us to schedule a no pressure demo and discover what GPS fleet tracking from InTouchGPS  can do for you.

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What the 1930’s Taught Us About Fleet Tracking

A Fleet Tracking Lesson From the 1930’s

In the 1930’s America went through an economic hard time that became known as the Great Depression. During this time people had to do more with less and became much more diligent about making sure they were getting the absolute maximum usage of anything they had. There is a valuable lesson that can be applied to your business in regards to your fleet.

Get the Absolute Most Out Of What You Already Have. 

Are you getting the absolute most productivity and revenue from your fleet possible? Is there any way that you can further reduce costs or increase profits? What if you could squeeze in just one more client a day per driver for your business?

What if you could reduce fuel consumption by eliminating unnecessary idling? (especially where vehicles are used for climate control)

The fleet tracking solution InTouchGPS provides will allow you to do just that and so much more.

InTouchGPS offers a low cost, high value fleet tracking solution with features like a dispatch routing tool, landmark notification, vehicle maintenance tracking, real time alerts, automated reporting and  many others.

Our dashboard feature allows you to define metrics and set KPI’s that are important to you and to quickly see where your entire fleet is in comparison to these goals. You can see if a driver needs training or counseling on a specific issue or perhaps even reward the people in your fleet that are performing above your expectations.

With automated reporting, real-time alerts and a free mobile application, InTouchGPS offers peace of mind that you are in absolute control of your fleet and this fleet tracking solution is getting you “the absolute most of what you already have”

To learn what GPS fleet tracking can do for your business, fill out the contact form on the right hand side or simply call us to schedule a no pressure demo of our system.

We look forward to helping you in this New Year.

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Considering Fleet Tracking in 2016?

As we put up the Christmas lights and eat the last of the leftover’s, many business owners and fleet managers are making decisions on how to reduce costs and increase profits in 2016. One of the ways that many fleetcentric companies have done in the past is to implement GPS fleet tracking from InTouchGPS.

InTouchGPS is the standard in GPS fleet tracking. Combining affordable services, top shelf devices and a dedication to providing incredible customer service, InTouchGPS has become the provider of record for thousands of companies across the United States. We work with companies in every industry and of every size fleet. Whether you have a fleet of one or several hundred vehicles, there are huge advantages to GPS fleet tracking. GPS fleet tracking is an investment that quickly pays for itself.

Utilizing GPS Fleet tracking is becoming a standard across the transportation, delivery and service verticals. With fuel costs, safety and accountability more important than ever, companies utilize GPS fleet tracking to maintain control over their fleets and to be able to make intelligent business decisions based on data they receive. Here are four tips that will help enable you to maximize the GPS fleet tracking benefits that InTouchGPS provides.

1. Define what problem you want GPS tracking to solve.

GPS tracking is not only about knowing where your employees are at all times. Other benefits InTouchGPS clients have realized include improved dispatch planning, reduced fuel costs, time log tracking, location validation and many more!

2. Explain the benefits to the drivers

Many employees feel threatened by the idea of ‘big brother’ watching over them as they do their job. Introduce fleet tracking as a positive asset to them. GPS tracking gives them proof of location and service, proof that they did their job on time and helps dispatch route them more efficiently-meaning less unnecessary windshield time.

3. Define your goals

Ensure that you set measurable goals with clear and concise metrics of what is considered a success. Small changes across many vehicles can equal big savings. If every vehicle in your fleet made one more service call per day or saved one gallon of fuel, what would that mean for your business?

4. Follow Up

The great benefits of automated reports and real-time alerts aren’t effective if there is not a plan to review them and a plan on how to utilize the data. Set scheduled meetings and discuss next steps. Once one item is “fixed” identify and move on to the next. Having a goal and a workable plan will make it easier for the success of GPS tracking to speak for itself.

These four tips are just some of the items that will allow you to maximize the great benefits that GPS fleet tracking through InTouchGPS offers. Schedule a no-pressure demonstration to see exactly what our company could do for you in 2016.

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A Day In the Life of a Fleet Manager

Fleet Manager Tasks

When the workload gets too full, people are occasionally asked to go over and beyond their normal duties. Good fleet managers default is doing that every day.  Juggling a multitude of tasks is the norm, not the exception. From just listening to clients, we created some tasks that are common to most fleets. The Fleet Manager gets to the shop about 7:30 and gets a cup of coffee. Then the Fleet Manager proceeds to:

  • Check emails, schedules, voicemails to see who is going to be here and who is not.
  • See if there are any carry over tasks from previous day or any emergencies that came in overnight that will effect scheduling.
  • Check traffic and weather to make estimates about fleet activity.
  • Meeting with senior management to discuss new KPI’s and advise on ways to become more efficient.
  • Meeting with drivers- receive requests for PTO, gather timecards, discover that driver is not here, call cell phone, safety brief reminder to drivers.
  • Back to office to check email again- inform dispatcher of driver absence.
  • Receive maintenance report from mechanic – sign off on work completed.
  • Review inventory and file request for approval for parts expenditure in vendor supplier portal.
  • Field phone call from person irritated that a service vehicle was speeding in the neighborhood.
  • Create powerpoint presentation on fleet expansion program.
  • Create budget forecast and staffing requests.
  • Schedule meeting with fuel card supplier.
  • Meet with senior management to discuss hybrid vehicles and fueling policy.
  • Write op-ed for fleet magazine as requested by marketing department.

Then he breaks for lunch… At InTouchGPS we understand that there are many components of a fleet manager’s job. While we can’t take everything off of your plate, our application does automate many of the time bearing tasks that you currently manage and helps make your fleet management more efficient.  While saving money is a huge benefit to the company, saving you time is equally important.

Contact us to schedule a demonstration and see how we can help you do so.

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Three Creative Ways To Use Landmarks

3 Ways To Use Landmarks

InTouchGPS has a landmark feature in its application that allows you to create a virtual fence (some call it a geofence) around any specific location. Our landmark features includes an alert capability that notifies you when a vehicle arrives and leaves that specific location. Creating landmarks is as easy as inserting an address or picking a location on a map. Our software even allows you to define customs shaped landmarks exactly where you need it.

Our software runs reports to determine the arrival, duration and departure times of vehicles at the landmarks of your choosing. You can also set up live alerts so you’re notified when a vehicle reaches and leaves its destination. If you wish to track vehicles at a landmark individually, in groups, or as a whole, you can. You can track by the landmark (i.e. show everyone who came to this landmark) or by the driver (show me every landmark this driver went to).

Here are three examples that we have seen of businesses using landmarks in an interesting way.

1) Creating negative landmarks to enforce policies

A client owns a lawn service company. They would have their morning meeting to find out their jobs for the current day. The fleet would then disperse and go their way. Well that is what was supposed to be happening.  In reality, what was happening was that the fleets were leaving the home office, only to meet up at a large gas station about 3 miles down the road. The drivers would get into conversation with each other and 20-30 minutes per day were spent gabbing when they were supposed to be working. The client sat his fleet down and discussed their policy again and then implemented Landmarks and created one around the gas station. That way he would be notified if a driver was spending too much time there or not doing what they were supposed to be doing.

2) Creating Alerts to Start Event Scenarios

A client owns a recycling company. One of the problems is that it was hard to provide an exact ETA of when a driver would get back. The team that unloaded the trucks would either be standing around waiting or they would arrive late to unload the truck. The client set up a landmark 2 miles out from his facility. When any vehicle entered that landmark the foreman would receive an alert and muster the unloading team. That way there was no any wasted time and trucks could come in and go much faster. The client said that route efficiency (picking up to unloading and leaving the warehouse again) increased by 3 percent daily. With as many trucks as they have, that is s a huge savings.

3) Provide Proof of Service for Billing 

A pest company in Orlando has a set of clients that they service on a frequent basis. The company adds each new client as a landmark and prints out the report that shows when and how long his people are there. He attaches this report to his billing and said that past issues of people complaining of no shows or not enough time spent has gone to zero since he implemented this.

Here are just a couple of out-of-the-box ways landmarks can be used. We offer many more features that people enjoy and customize to fit their exact needs. Our GPS fleet tracking expertise allows us to help clients come up with solutions like this to improve processes or generate additional revenue. Learn what InTouchGPS can do for your fleet today.



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Improving Fleet Safety

Creating A Safer Fleet

At InTouchGPS we often discuss the various features and benefits of our services and devices. GPS fleet tracking is a tool that solves many problems. One of the largest and most important issues facing any fleet is safety.

“Safety is paramount to our organization’s success”

So how do you make things safer than they already are?

Three Ways to Increase Safety with GPS Fleet Tracking

1)  Improving Driver Behavior by Reducing Speed

Behind cell phone distraction, speed is the number 1 factor in vehicle accidents. While not foolproof,  knowledge that the GPS fleet tracking device is in the vehicle reminds the driver that he or she is being monitored and often extra prudence is applied by the driver. You can choose to set up and receive historic or real time reports on almost any factor related to the vehicle- speed, location, time of use and many others. Not only can you receive this information on a scheduled or ad hoc report, but if important to you, the system can also be set up a text or email when your drivers crosses your defined threshold. Some users have also created their drivers as an additional user on the system and scheduled alerts to be sent to them. A real time alert will often stop the problem immediately.

2)  Keep Your Vehicle Well Taken Care

While our application can ‘t turn the wrenches for you, GPS fleet tracking from InTouchGPS does the next best thing by EASILY allowing you to create, assign and track maintenance tasks through a color coded dashboard. Faulty brakes or overdue maintenance should be a thing of the past. You can also ascribe notes to each task and clone then when complete . Some people even go as far as having an alert sent to  the mechanic when the task is about to come due.

(While not directly related to safety, another functionality of the system is that when you close a work order you can choose to simply delete it, or clone it so you don’t have to put in all of the information all over again. A much-often neglected aspect of safety is the protection of your own assets.)

 3) Protect Your Vehicle

When we think of safety, we think first and foremost about the driver. Safeguarding your vehicle is another component to safety. How do you prevent theft with GPS fleet tracking? You set landmarks and times they are authorized to be utilized by the driver.  You can instantly be alerted via text or email if that vehicle is being operated outside of authorized times. You can then easily track a stolen vehicle and notify the appropriate parties of location. InTouchGPS has assisted companies and the police in recovering several vehicles throughout the years.

Safety is continuous and there are several other ways that we can show you how InTouchGPS helps make your team of fleet and drivers operate more efficiently. Contact us to schedule a demonstration today.

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Fleet Management Automation: What to Know

Companies that utilize automotive fleets have different challenges at different stages of the company’s growth. However, at all stages there are certain elements related to the fleet which are important (and factor in how fast the company gets to the next stage)-customer service, fuel cost, driver behavior, vehicle cost.

There are so many moving parts to fleet management that any business owner and fleet manager has a laundry list of tasks and would benefit from fleet automation.

What is Fleet Automation?

Taking common tasks and using a tool to automate those tasks in order to increase efficiency.

For example- What if there was a way that you could take reports that were once done by hand such as timecards, speeding, landmarks and have them all sent you automatically via email already formatted.

What if instead of worrying about every driver, you had the ability to manage by exception. Set up rules sand thresholds that you define and be alerted via email or text if ANY of your drivers pass that line. No messages received means that the fleet is doing exactly what you need it to be doing.

What if you could control fuel costs by controlling speeding which in turn affects fuel costs?

The GPS fleet tracking application from InTouchGPS allows you to do just that. Our fleet automation software provides a feature rich, affordable control mechanism that saves you time. We offer  THE standard in the fleet automation world.

What are your specific issues? What are tasks that take up much of your time? Talk to one of our fleet tracking experts about your SPECIFIC problems or time taking tasks and we will show you exactly how our application can help. What does less time away from those tasks mean to your business? To You?

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Reduce Labor Costs With Fleet Tracking

Technology continues to evolve daily. From smart cars to smart watches and everything in between, our lives are being driven by science. Some habits are hard to break. That’s why we still see companies using manual timecards in regards to their drivers and fleet operations.

The challenge with continuing to stay with your manual process is that it makes it difficult to compete with the company that has automated this task.  This automation allows the drivers and managers to work on other profit generating tasks while you are still trying to decipher if that is a 1, the number 7 or a blot of ketchup on the timecard you just received.

Reduce Labor Expenses with the Help of Fleet Tracking


Fleet Tracking automates your operations and eliminates the potential of human error.

Fleet Tracking allows you to see where your vehicles were at for any given time; adding a layer of verifiability that you didn’t have before. More importantly the InTouchGPS application enables you to automate various reports (to include a Timecard Report ) on a daily, weekly or monthly basis.

Not only does it negate the potential of human error, but it also takes the tasks away from the drivers allowing them to focus on the service call instead of paperwork.

Since many of our client’s customers bill on time, these timecard reports also allow you to send proof if necessary.
How much can be saved if you correct 1 hour per work per driver on their payroll reporting?
While most people are honest , inadvertent mistakes or rounding up are made- this eliminates that human error factor and makes sure the driver is paid fairly, however being fair to the company as well and not paying for what was not worked.

With every company, every unnecessary expense should be minimized. We have seen companies break even on the investment of the fleet tracking devices and services in only a matter of days.
What can fleet tracking do for your organization? Contact InTouchGPS today to find out.

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